Dear Pre-Registered Participants of Protostars and Planets VII,
Thank you for pre-registration to Protostars and Planets VII (PP7). We have received several questions regarding logistics of the meeting. A short summary of the current plan for the meeting is the following:
- If we cannot hold an on-site conference in March 2022, we will try to postpone the meeting again to autumn 2022. Decision will be made by the end of November.
- We expect the registration fee will be about 60,000 JPY (~550USD), but this is subject to change depending on the format of the conference.
We would like to hold the conference on site in order to facilitate discussion and networking, and to improve the quality of the Protostars and Planets VII book.
Regarding the schedule, we hope to have a conference in March 2022 as planned. However, the Japanese border is currently closed (see below) to foreigners on short-term visit. If this situation continues for another couple of months, we will postpone the conference to autumn 2022 (depending on the availability of the conference site), which is another beautiful season in Kyoto. We will make a decision on whether we postpone the conference by the end of November, because most of the adults in Japan are expected to be vaccinated by that time. We would appreciate your patience.
The chapter drafts are currently under review. We will make the revised draft after the review available to fully registered participants before the conference. The authors can update the chapter after the conference according to comments/discussions. This can be done even if the conference is postponed. We are planning to provide online discussion system (such as Slack), but we believe that discussion in person at the conference place will be very useful.
Registration fee is yet to be determined, since it is necessary to consider several possibilities of the format of participation. Our current estimate of registration fee is about 60,000 JPY (~550USD). You can find reasonably good hotels for ~100USD per night in the downtown of Kyoto. We hope this information will help you to plan your travel
[Current situation of Japanese border control]
The entry of almost all the foreigners are denied except for those of very special circumstances. Even in the case of re-entry, 14 day quarantine is required, during which people cannot use public transport. Here is the official document from Ministry of Foreign Affairs for the border control: https://www.mofa.go.jp/ca/fna/page4e_001053.html
The restriction is expected to be relaxed at some point, and we are closely monitoring the situation to see whether we can hold the conference in March 2022. We still hope to see you all in Kyoto in 2022.
We would thank you again for your understanding.
With best regards,
Shu-ichiro Inutsuka, on behalf of PP7 Editors
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